In this week’s episode Josh and Erick talk about Codelation’s recent team integration of Harvest, a time tracking software. They discuss the benefits of not only being able to track billable hours, but also being able to see where gaps need to be filled by hiring extra team members.
Learn more about Harvest here: https://www.getharvest.com/
I’m Josh and I’m Erick. Today’s idea is time tracking with robots! Or software. Kind of the same things. This week we’re going to chat a little bit about a new software we’re using in the office to track out time called Harvest. Josh can you give a little breakdown of what Harvest does?
J. Well, Harvest does just that, it helps us know where we are spending our time and how profitable (or not) our projects are. The interesting thing about harvest is that they’ve been around since 2006 and have only taken one undisclosed funding round.
E: I think one of the big things that I have taken away from this is everyone should be tracking their time. Not just people working on billable projects. Tracking time is a way to see where your team needs help, and where your deficiencies are. We started tracking out time a little more closely last year. We found out that both of us spend a lot of time producing this podcast, and we didn’t post consistently at all. That led us to find Maddy who is listening to and editing this as we speak. It will also get uploaded into all our different podcast mediums, and posted on our social channels on time. Thank you for being awesome Maddy, and I am happy that we looked at our non-billable hours to see we had a deficiency in editing, and publishing.
J: Yeah its really something that is easy to overlook where you are spending time. I find that when I feel completely wiped by the end of the week if I look back and see what i’ve been working on, it is typically things that don’t make sense for me to be doing.
E: One of the other things I found when tracking my time is I spend a lot of time scheduling and writing emails. We found an automatic scheduler in our CRM from there that helped eliminate time to make me less of a hot mess. Have you found any interesting ways to save time after tracking your hours?
J: Yes, it has really opened my eyes to when i’m working on tasks that I could outsource or hand off to someone else. Basically the concept of stop doing $10 an hour work and start doing $100 hour work.
E: I think it’s important from an owner or even manager seat to see what everyone is doing during their week. Would you recommend other owners using Harvest?
J: Yeah or some time tracking solution. The point of tracking time isn’t so that we can tell people to work more or quicker. It is so that we know where we are spending our dollars as a company.
E: Again, it was good for me to start a stopwatch to see how much time I am spending talking to people at coffee shops, going to networking events, working on marketing, ect. I would recommend time tracking to any sales person. Any final thoughts Josh?
J: It’s just a good idea to know where our money is going and where we are spending our time. It helps us better plan future needs.
E: Thank you for listening, we’re hoping you know of a startup that could use our advice and random thoughts. Send them over to codelation.com to hear the next podcast.